Compliance Regulations
Achieving full compliance is crucial to safeguarding both
staff and student safety within your district
Our Software is in line with and Helps Ensure Further Compliance with:
Beyond Software
We created software designed to help keep children safer.
Compliance with Relevant Laws, Privacy Standards, and Enforcement Details
TITLE IX (Education Amendments of 1972)
- Regulating Agency: U.S. Department of Education, Office for Civil Rights (OCR)
- Regulation: Prohibits sex-based discrimination in any school or educational program receiving federal funding. Schools must provide a safe environment for all students, addressing any instances of sexual harassment or abuse that could hinder a student’s ability to learn.
- How It Helps: While Title IX focuses on preventing and addressing sex-based discrimination and harassment, your software could support Title IX compliance by identifying potentially inappropriate or harmful content on staff and administrative devices that might signal a risk to student safety or indicate harassment materials.
- Enforcement: Non-compliance can lead to federal funding cuts, OCR investigations, and potentially severe reputational and legal consequences.
- Compliance Support: Assists in safeguarding school environments by identifying suspicious files that may violate Title IX requirements and necessitate further investigation by the school’s Title IX Coordinator.
- Privacy Assurance: Only the digital hash of files is analyzed, protecting the confidentiality of all data while ensuring flagged items are investigated appropriately under Title IX standards.
SB-553 (California Workplace Violence Prevention Law)
- Regulating Agency: California Occupational Safety and Health Administration (Cal/OSHA)
- Regulation: Requires California employers to establish a Workplace Violence Prevention Plan (WVPP) aimed at preventing and addressing incidents of workplace violence, including harassment, intimidation, and any threatening behavior. Employers must proactively identify and mitigate risks to create a safe working environment for all employees.
- How It Helps: While SB-553 focuses on preventing workplace violence, NetPropriate’s software can support compliance by monitoring network activities to identify potentially harmful digital content or behavior that could indicate risks to employee safety. This proactive approach enables organizations to address inappropriate content or threats before they escalate into incidents of workplace violence.
- Enforcement: Non-compliance with SB-553 can result in significant penalties, including fines and corrective actions by Cal/OSHA. Violations may also lead to legal liabilities and reputational damage, especially if workplace violence occurs and preventive measures were not adequately implemented.
- Compliance Support: NetPropriate’s software supports SB-553 compliance by detecting and flagging suspicious files or behaviors that may violate workplace safety standards. This monitoring capability can help companies fulfill WVPP requirements by identifying digital threats early and providing documented evidence for incident investigation and response.
- Privacy Assurance: NetPropriate only analyzes the metadata (md5 hashes) of files rather than their content, ensuring that employee privacy is maintained. This approach allows organizations to identify potentially harmful material without compromising personal data confidentiality, aligning with SB-553’s emphasis on a safe yet privacy-respecting workplace.
FERPA (Family Educational Rights and Privacy Act)
- Regulating Agency: U.S. Department of Education
- Regulation: Protects student educational records and ensures the confidentiality of students’ personal information.
- How It Helps: By scanning only file hashes and avoiding any direct access to student records, the software helps maintain student data privacy, aligning with FERPA’s confidentiality requirements.
- Enforcement: Non-compliance may result in the loss of federal funding, as well as potential investigations by the Family Policy Compliance Office (FPCO).
- Compliance Support: Our software ensures that any sensitive or inappropriate files are flagged without compromising access to or altering student records.
- Privacy Assurance: Actual student data remains untouched and secure, in strict alignment with FERPA’s privacy standards.
COPPA (Children’s Online Privacy Protection Act)
- Regulating Agency: Federal Trade Commission (FTC)
- Regulation: Governs the collection and use of personal information from children under 13.
- How It Helps: While the software does not collect children’s personal information, it secures devices from inappropriate content, thus supporting overall data security.
- Enforcement: COPPA is enforced by the Federal Trade Commission (FTC). Non-compliance can result in fines up to $43,280 per violation, potentially adding up if multiple devices are implicated.
- Compliance Support: Ensures a secure and compliant digital environment by proactively identifying inappropriate files on district devices.
- Privacy Assurance: Only file hashes are analyzed, ensuring COPPA compliance without handling children’s personal data.
SOPIPA (Student Online Personal Information Protection Act)
- Regulating Agency: California Attorney General’s Office (applicable to California K-12 schools)
- Regulation: Prevents K-12 student data from being used for commercial purposes.
- How It Helps: By preventing storage and access to inappropriate content, the software promotes safe and responsible use of student devices without breaching SOPIPA regulations.
- Enforcement: Non-compliance can result in investigations or sanctions by the California AG, including corrective actions. Violations may lead to financial penalties or restrictions on service contracts with the state.
- Compliance Support: Enables responsible data handling practices while restricting access to and misuse of student information.
- Privacy Assurance: Maintains complete data confidentiality by scanning hashes only, thus securing compliance.
ESSA (Every Student Succeeds Act)
- Regulating Agency: U.S. Department of Education
- Regulation: Ensures educational agencies protect data used for accountability and reporting.
- How It Helps: Although not explicitly required by ESSA, securing school systems free from harmful content supports ESSA’s safe data management goals.
- Enforcement: Violations of data privacy requirements under ESSA can affect federal funding eligibility. Non-compliance with ESSA provisions can lead to loss of federal funding or corrective action plans monitored by the Department of Education.
- Compliance Support: Our software ensures a controlled and secure digital environment, minimizing risks to data integrity.
- Privacy Assurance: As only file hashes are analyzed, student performance data and other sensitive information remain secure.
CAPTA (Child Abuse Prevention and Treatment Act)
- Regulating Agency: U.S. Department of Health and Human Services (HHS)
- Regulation: Protects children from abuse and mandates reporting by certain professionals.
- How It Helps: If the software flags files related to potential child abuse, school staff may fulfill mandatory reporting obligations without accessing the files’ content.
- Enforcement: The Department of Health and Human Services (HHS) oversees CAPTA compliance, which is tied to federal funding. Non-compliance may result in penalties or loss of funding for child protection programs. Penalties for non-compliance can include fines, loss of funding, and legal action.
- Compliance Support: Supports school personnel in identifying potential threats to child welfare without data exposure.
- Privacy Assurance: Hash comparisons only, with no exposure to underlying content, ensuring confidentiality.
CISA (Cybersecurity Information Sharing Act)
- Regulating Agency: U.S. Department of Homeland Security (DHS)
- Regulation: Protects critical systems from cybersecurity threats.
- How It Helps: Identifies harmful or inappropriate files and detects cybersecurity threats, supporting CISA best practices.
- Enforcement: Non-compliance can lead to government investigation and pressure to meet security standards. While CISA encourages compliance, non-compliance does not incur direct penalties but could lead to greater vulnerability to cyber threats, affecting a school’s eligibility for cybersecurity grants.
- Compliance Support: Helps mitigate cybersecurity threats by identifying high-risk files in staff devices.
- Privacy Assurance: No data exposure; only digital fingerprints of files are analyzed to meet compliance.
- Regulating Agency: U.S. Department of Justice (DOJ)
- Regulation: Mandates certain personnel to report suspected child abuse.
- How It Helps: Assists in flagging concerning files for administrators to fulfill reporting requirements.
- Enforcement: Failure to comply with mandated reporting can result in fines or legal consequences. Non-compliance with mandatory reporting may lead to criminal penalties for school personnel or organizations failing to report. Civil liability could also arise if the school is found negligent in protecting children.
- Compliance Support: Allows personnel to identify inappropriate content without handling the data directly.
- Privacy Assurance: Ensures student and staff privacy by not analyzing or viewing actual file content.
CIPA (Children’s Internet Protection Act)
- Regulating Agency: Federal Communications Commission (FCC)
- Regulation: Mandates that schools receiving federal E-rate funding implement content filtering and protection.
- How It Helps: CIPA is supported by our software, which detects and reports inappropriate files on local devices.
- Enforcement: The Federal Communications Commission (FCC) enforces CIPA. Schools out of compliance risk losing E-Rate program funding, which subsidizes internet access and telecommunications for schools.
- Compliance Support: Complements CIPA by identifying locally stored harmful files that could bypass traditional filtering.
- Privacy Assurance: Only hash values are checked, so personal data remains confidential and protected.